PTO By-Laws

PARENT/TEACHER ORGANIZATION BY-LAWS 

I. Name 

The name of this organization shall be Woodland Elementary School Parent/Teacher Organization (PTO).  

II. Mission 

Our mission is to enhance the education and development of Woodland  students. 

III. Purpose 

A. The Woodland PTO is a non-profit organization and shall be governed by by-laws. 

B. If you have a child attending Woodland Elementary School, you are a member of the Woodland PTO. 

C. The goals of this organization shall be to: 

  • Promote a sense of community among students, parents, and the school.
  • Responsibly raise and distribute funds to support both educational and social development at Woodland. 
  • Facilitate opportunities for communication between parents, administration/teachers, and the community. 

IV. PTO Board/Site Council Membership 

The affairs of this organization shall be governed by a Board/Site Council whose members will include the following: 

– One Chairperson 

– Four Committee Chairpersons

  • Social Committee
  • Hospitality Committee
  • Fundraising Committee

– One Treasurer 

– One Parent Representative to the Superintendent

– One Parent Volunteer Coordinator 

– Four Selected Staff Members 

  • School Principal
  • School Assistant Principal
  • One Teacher
  • One Staff Secretary

Position Responsibilities: 

  • Govern the affairs of the PTO. 
  • Promote the goals of the PTO.
  • Form financial goals for the year. 
  • Define the PTO budget before September. 
  • Coordinate the Woodland Elementary Scholarship awarded to a high school senior. 
  • Help build a positive relationship between community and school.
  • Assist PTO with awareness of legislation that may have an impact on our  district/school. 
  • Special projects as assigned by Principal or Chairperson. 

V. Qualifications for Members and Election Procedures

A. The Principal of Woodland Elementary is automatically a member. 

B. Before September, teachers who wish to serve on the PTO Board/Site Council shall submit their names to the school principal. 

  • Only those teachers on continuing contracts at Woodland Elementary shall be eligible to run for a seat on the PTO Board/Site Council. 
  • Team Leaders will make the selection or an election will be held.
  • If an election is necessary, only those teachers currently under contract at Woodland shall be eligible to vote. 
  • One teacher representatives will be selected each year for a two year term. 

C. Before September, parents/guardians who wish to serve on the PTO Board/Site Council shall submit their name to the Principal.  

  • To be eligible to serve on the board, a parent/guardian must have a child attending Woodland during the school year in which they serve. 
  • If there are more candidates than vacant positions, an election will be held to determine the representatives. 
  • Parents/guardians must have a child enrolled in Woodland to qualify to vote. 
  • Each qualifying parent/guardian shall have one vote.

D. Classified staff members eligible for the secretary position will select their own representative in May. The current classified staff representative will organize the selection process. 

VI. Officers and Duties 

Officers of the PTO shall consist of a Chairperson, Treasurer and Secretary. 

A. The Chairperson will be elected by the PTO Board/Site Council at the last Spring meeting.

B. The Secretary and Treasurer will be appointed by the current PTO Board/Site Council at the last meeting in the Spring. 

C. PTO officers will serve for a two-year term from July 1st– June 30th. 

D. Interested candidates should submit their names to the Principal prior to May. 

E. Vacancies that occur will be filled by appointment by the PTO Board/Site Council. 

F. Duties and responsibilities will be established for each office.  

VII. Meetings 

A. PTO meetings shall be held monthly or as deemed necessary and will be  open to all Woodland parents and staff. 

B. All agenda items requiring a vote must be discussed, moved and seconded,  and voted upon. Any PTO member may make a request to the PTO  Chairperson to hold a secret ballot on any issue. 

C. Each PTO Board/Site Council member shall have one vote. 

D. To approve a motion or pass a resolution, a simple majority of the PTO  Board/Site Council members present at the meeting must vote in favor of the  option. 

E. Proposals for bylaw changes must be read at the previous meeting before a  vote is taken. A vote of two-thirds of the PTO Board/Site Council present is  needed for a bylaw change. 

VIII. Team Structure and Special Committees 

A. Four teams have been created to promote the goals of the organization. 

B. The four teams are: Fundraising, Hospitality, School Pride, and Social  Activities. 

C. Each team will have (at least) one Chairperson to be responsible for its  activities. Some teams may elect to have two Chairpersons. 

D. Duties and responsibilities are established for each team and available to the  Woodland community and PTO Board/Site Council. 

E. Special committees may be created by the PTO Board for specific, temporary  needs.

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IX. Finances 

A financial audit shall take place once every two years at the completion of the  school year. This audit should be initiated by the Treasurer and be conducted  with the Chairperson and at least one person outside of the PTO Board/Site  Council as approved by the PTO Board/Site Council.